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RTI & MTSS Data Tracking Resources to Promote Success

As a BCBA working in a public school district, I often collaborate with general education teachers to collect MTSS data (Multi-tiered System of Supports) or Response to Intervention assessment information. These systems are what many schools use to provide targeted support to students who are struggling. While it can be challenging for teachers to juggle multiple responsibilities, collecting data on interventions utilized is the only way we can gauge their effectiveness and monitor progress. Let’s explore some tips and insights on simplifying this process for a variety of general education classroom settings.

Printable MTSS Data Trackers for Target Skills

When teachers refer students to RTI or MTSS (depending on what your district is calling it!), they are asked to identify the specific target skills with which the student is struggling. (For more information on how the entire process is intended to work, check out this website). For an early elementary grade student, for example, this could be a student who has not mastered letter recognition or letter sounds. While the primary focus of the committee will be to provide resources and interventions to the teacher to advance this student’s skills, they will also ask the teacher to collect some data so that they can assess whether or not these strategies are effective (by the next committee meeting date, typically in about 4-8 weeks).

There are many ways to collect skill data, but my top two recommended methods are either probe or trial-by-trial data. Using probe data, you’re collecting one data point per day on the first opportunity you are presenting this skill to the student (think, “yes” or “no” to reflect whether they demonstrated the skill or not). Using trial-by-trial data, you are collecting data on each time you are presenting a skill opportunity, and then converting your trials into one percentage data point for that session or date. You can find both of these MTSS data tracking sheets (and more) here.

mtss data skill probe RTI & MTSS Data Tracking Resources to Promote Success
This data sheet reflects probe data collection (one data point per session or day).
mtss data skill percentage RTI & MTSS Data Tracking Resources to Promote Success
This data sheet reflects trial-by-trial data collection (several data points collected per session or day, converted into a percentage data point).

Digital MTSS Data Trackers for Target Skills

For some teachers, printable trackers are the preferred method of monitoring progress. Other teachers might prefer a digital option for tracking MTSS data for skills, and so I like to keep a variety of options handy. Having more options means I am more likely to find one that fits with a particular teacher’s preferences, and thus makes it easier for them to utilize it efficiently! The two MTSS data trackers pictured below are digital options for the probe and trial-by-trial (converted into a percentage data point) highlighted above (both are found in this resource). A graph is a great visual to quickly analyze student progress with your team members!

mtss data digital probe RTI & MTSS Data Tracking Resources to Promote Success
Using this digital probe data tracker, you can enter in a “yes” or “no” score for the target skill you are assessing on that date.
mtss data graph RTI & MTSS Data Tracking Resources to Promote Success
This pre-made template allows you to enter in percentage data points (from trial-by-trial data sessions).

Printable MTSS Data Trackers for Behaviors

Similar to skill data collection, monitoring behavior data is vital to assess student progress. Statements or sentiments such as “Their behaviors are getting worse,” or “This strategy doesn’t seem to be working!” are far too subjective to assess whether strategies and interventions targeting maladaptive behaviors are effective. Two common ways of objectively tracking behaviors I often provide to teachers are either frequency count or Antecedent-Behavior-Consequence (ABC) data tracking (both available in this MTSS data collection resource).

mtss behavior data print 1 RTI & MTSS Data Tracking Resources to Promote Success
Printable data sheets can be essential in monitoring progress of behavior interventions.

Using frequency data, teachers can track an exact count of how many target behaviors are occurring each day. If the behaviors are occurring a handful of times a day, they may be able to record a tally count right on the data sheet. If behaviors are occurring more frequently than that, a clicker counter may be utilized to help record total instances. For behaviors that are occurring extremely often, an exact frequency count may be impossible for teachers to record. In these instances, recording ABC data can provide valuable information on what is occurring just prior to (e.g., a demand was presented) and just after behavior incidents (e.g., access to a preferred item or activity). By recording MTSS data for several days or weeks, you may be able to identify patterns of behaviors and implement proactive strategies to mitigate target behaviors.

Digital MTSS Data Trackers for Behaviors

Again, personal preference plays a huge role when determine whether to use printable or digital tracking options. It is also possible to do a hybrid, such as recording frequency of daily behaviors using paper data sheets, and then transferring this data into a pre-made graph template (pictured below and available here) for a visual representation of student progress.

It is especially helpful if a behaviorist, school psychologist, or other team member is able to assist in analyzing frequency data for teachers by inputting into a graph, especially if it is a general education teacher’s first time collecting behavior data. ABC data can also be collected digitally, using a simple spreadsheet in which a teacher can quickly check off what occurred just prior to and just following target behavior episodes.


When consulting with teachers collecting RTI or MTSS data, it is helpful to offer a wide variety of options. Personal preference, as well as types of target skills and behaviors identified can all play a factor into choosing just the right data tracker for each situation. When data is collected consistently, the team can truly assess whether or not the student is progressing at an acceptable pace, and if so, which interventions have been most effective. This information can be extremely valuable to Child Study Team members if considering a special education referral and/ or to future teachers for insight into the child’s best learning style. All of the MTSS data tracking options highlighted in this post are available in one comprehensive resource, with a user-friendly cover sheet outlining the best scenarios for using each data sheet.


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